Academic Standing Policies: Continuation, Probation & Exclusion
Academic Standing Policies: Continuation, Probation & Exclusion
Students are expected to make progress toward completion of their degree as outlined in "Continuation Requirements." Emory College of Arts and Sciences wants to give all students the opportunity to demonstrate their scholastic ability. However, it is not in the best interest of either the students or the College to permit students to continue indefinitely in educational programs in which they are not producing satisfactory results.
To graduate from the College, a student must accumulate 127 total credit hours. For students who start as first year students or transfer students in Emory College of Arts and Sciences, this includes a minimum of 124 academic credit hours plus the required 2 credit hours of physical education and 1 credit hour of personal health. For students who begin in Oxford College, this includes 124 academic credit hours, 2 credit hours of physical education credits, and one credit hour of either academic or physical education credit. Additional hours of physical education do not count toward the degree. A grade-point average of at least 2.0 for all work attempted for a letter grade is required of all students.
Minimum requirements for continuation from year to year are as follows:
- First Year: a minimum of 30 credit hours passed after two semesters on first-year standing and a 1.5 grade-point average on all work attempted;
- Second Year: a minimum of 60 credit hours passed after two semesters on sophomore standing and a 1.67 grade-point average on all work attempted;
- Third Year: a minimum of 90 credit hours passed after two semesters on junior standing and a 1.75 grade-point average on all work attempted.
- During the fourth year, a student must make satisfactory progress toward fulfilling requirements for a degree.
A year is normally interpreted as two full semesters or the equivalent. A full semester is one in which a student enrolls for 12 or more credit hours; two or more partial semesters in which a student enrolls for less than 12 credit hours, but which taken together total at least 12 credit hours, count as one full semester. Usually students will be promoted at the end of a year of work in a given class. Students needing an additional semester to attain minimum standards for continuation or graduation must be granted permission to enroll by Emory College of Arts and Sciences and must take all required work at Emory. In such cases, the additional semester will normally be the next consecutive one except for first-year students (see “Exclusion”).
Academic Warning and Probation
Students on academic warning or probation will be expected to focus their time and energy on their studies in order to bring their work to the required standard.
- A dean in the Office for Undergraduate Education or the Committee on Academic Standards may, at their discretion and irrespective of grades, declare probationary status for any student who, in their opinion, is not properly using their time and talents.
- Any student whose cumulative or term grade-point average is less than 2.0 will be placed on academic probation.
- Any student who attains less than 1.5 grade-point average in a term, fails to pass two-thirds of their courses in a term, or needs a third term to promote will be placed on academic probation and will be informed that they are at risk for academic exclusion (see “Academic Exclusion”). These students will also be required to work with an advisor in the Office for Undergraduate Education to create a plan of action (POA) for the probationary period. The POA may require that students complete an educational program that reviews academic policies and resources. A dean may also at their discretion require any student on academic warning or probation to work with an advisor on a POA.
- Any student who has three or more Incomplete (I) grades on their transcript will receive an academic warning.
- Students with a 3.3 grade-point average or higher who are more than three credits short of promoting after two terms in a class will receive an academic warning.
Academic Advisory and Academic Watch
Students in these categories are not on probation but are at academic risk. The Office for Undergraduate Education will notify and work with students who are at academic risk. The goal is to help students achieve academic success, and avoid academic probation or exclusion.
- Any student after the first year who fails for two successive semesters of full-time work to pass two-thirds of the hours taken, or fails to attain at least a 1.5 grade-point average, will be automatically excluded for one regular semester regardless of any previous average. A student who is excluded under this rule will not be eligible to apply for readmission for the next regular (not summer) semester. For students excluded at the end of the spring term, the period of exclusion begins at the conclusion of the spring term and ends at the end of the next fall term. A petition for readmission for any subsequent term will be reviewed by a dean in the Office for Undergraduate Education. A student who is readmitted and fails to meet the requirements set by the committee will be permanently excluded.
- A dean in the Office for Undergraduate Education reserves the right to exclude students prior to or at the end of the first year if their progress is not satisfactory. First-year students who, after two semesters, do not meet the 1.5 grade-point average required for continuation to sophomore standing (see “Continuation Requirements”) may be excluded for one regular semester before being permitted to enroll for a third semester of academic work.
- A student who fails to meet minimum requirements for continuation from one class to the next after two semesters may continue for one additional semester of residence only with the approval of the Committee on Academic Standards or the Office for Undergraduate Education (see “Continuation Requirements”). Should a student, at the end of the third semester, fail to meet minimum requirements for continuation, the student will be permanently excluded.
- A student who, after a semester-exclusion, is readmitted and fails to meet the readmission requirements set by a dean in the Office for Undergraduate Education will be permanently excluded.
Effective Semester: Fall 2020
Approved: Curriculum, Assessment, and Educational Policy Committee, October 30, 2019 (and by vote of the Emory College Faculty on May 5, 2020 for changes to the graduation requirements)