Academic Standing Policies: Continuation, Probation & Exclusion
Students are expected to make progress toward completion of their degree as outlined in "Continuation". Emory College of Arts and Sciences wants to give all students the opportunity to demonstrate their scholastic ability. However, it is not in the best interest of either the students or the College to permit students to continue indefinitely in educational programs in which they are not producing satisfactory results.
To graduate from the college, a student must accumulate 127 total hours. For students who start as first year students or transfer students in Emory College of Arts and Sciences, this includes a minimum of 124 academic semester hours plus the required 2 hours of physical education and 1 hour in personal health. For students who begin in Oxford College, this includes 2 hours of physical education credits, 124 academic credits, and one hour of either academic or physical education credit. Additional hours of physical education do not count toward the degree. Students who do all of their work in Emory University must achieve a grade point average of at least 1.9 on all regularly graded work attempted. Students who come to Emory directly from another college with more than 16 hours of credit and those who take more than 16 hours at another institution after enrolling at Emory must achieve a 2.0 grade point average on all regularly graded work taken at Emory in order to graduate.
Minimum requirements for continuation from year to year are as follows:
- First Year: a minimum of 30 semester hours passed after two semesters on firstyear standing and a 1.5 grade point average on all work attempted;
- Second Year: a minimum of 60 semester hours passed after two semesters on sophomore standing and a 1.67 grade point average on all work attempted;
- Third Year: a minimum of 90 semester hours passed after two semesters on junior standing and a 1.75 grade point average on all work attempted.
- During the fourth year, a student must make satisfactory progress toward fulfilling requirements for a degree. A student must also attain an overall C average (2.0 grade point average) for work taken during the senior year to qualify for graduation.
A year is normally interpreted as two full semesters or the equivalent. A full semester is one in which a student enrolls for 12 or more semester hours; two or more partial semesters in which a student enrolls for less than 12 semester hours but which taken together total more than 12 semester hours count as one full semester. Usually students will be promoted at the end of a year of work in a given class. Students needing an additional semester to
attain minimum standards for continuation or graduation must be granted permission to enroll by the dean of the college and the Committee on Academic Standards and must take all required work at Emory. In such cases, the additional semester will normally be the next consecutive one except for first-year students (see “Exclusion”).
Academic Warning and Probation
Students on probation or warning will be expected to focus their time and energy on their studies in order to bring their work to the required standard. They should be especially diligent in attending to their academic responsibilities and refraining from participating in any activities that might interfere with their scholastic performance.
- A dean in the Office for Undergraduate Education or the Committee on Academic Standards may, at their discretion and irrespective of grades, declare probationary status for any student who, in their opinion, is not properly using his/her time and talents.
- Any student whose cumulative or term grade point average is less than 2.0 will be placed on academic probation.
- Students who are on probation for a <1.5 GPA or failure to pass two-thirds of their courses in a term or who, after two terms in a class, need a third term to promote will be required to work with an adviser in the Office for Undergraduate Education to create a plan of action (POA) for the probationary period. A dean may also at their discretion require any student on probation or warning to work with an adviser on a POA.
- Any student who is has three or more Incomplete grades will receive an Academic Warning.
- Students with a 3.3 GPA or higher who are more than three credits short of promoting after two terms in a class will receive an Academic Warning.
Academic Advisory and Academic Watch
Students in these categories are not on probation but are at academic risk. The Office for Undergraduate Education will notify and work with students who are at academic risk. Our goal is to help students achieve academic success, and avoid academic probation or exclusion.
One Semester Exclusion:
- Any student who after the first year fails for two successive semesters of full-time work to pass two-thirds of the hours taken, or to attain at least a 1.5 grade point average, shall be automatically excluded for one regular semester regardless of any previous average. A student who is excluded under this rule will not be eligible to apply for readmission for the next regular (not summer) semester. For students excluded at the end of the spring term, the period of exclusion begins at the conclusion of the spring term and ends at the end of the next fall term. A petition for readmission for any subsequent term will be acted on by the Committee on Academic Standards. A student who is readmitted and fails to meet the requirements set by the committee will be excluded permanently.
- A student who fails to meet minimum requirements for continuation from one class to the next after two semesters may continue for one additional semester of residence only with the approval of the dean of the college and the Committee on Academic Standards (see “Continuation Requirements”). Should a student, at the end of the third semester, fail to meet minimum requirements for continuation, the student will be excluded permanently.
- The Committee on Academic Standards reserves the right to exclude students prior to or at the end of the first year if, in the opinion of the committee, their progress is not satisfactory. The committee has stipulated that first-year students who, after two semesters, do not meet the 1.5 grade point average required for continuation to sophomore standing (see “Continuation Requirements”) may be asked by the dean to sit out one regular semester before being permitted to enroll for a third semester of academic work.
- A student who fails to meet minimum requirements for continuation from one class to the next after two semesters may continue for one additional semester of residence only with the approval of the dean of the college and the Committee on Academic Standards (see "Continuation Requirements" above). Should a student, at the end of the third semester, fail to meet minimum requirements for continuation, the student will be excluded permanently.
- A student who, after a semester-exclusion, is readmitted and fails to meet the readmission requirements set by the Committee on Academic Standards will be excluded permanently.
Effective Semester: Fall 2016
Last Revisions made by Curriculum, Assessment and Educational Policy Committee - Spring 2016