Incompletes & Absences
A student may be granted formal permission by the Office for Undergraduate Education, in consultation with the course instructor, to defer the final examination or other parts of a course. The student must have completed at least 50 percent of the course work, be able to pass the course upon completion of the remaining work, and be able to complete the remaining work independently (apart from the administration of any missed quizzes or exams).
Approval of incompletes is based on information provided by the instructor as well as documentation provided to the Office for Undergraduate Education by the student of the specific health or personal circumstances. When permission is granted, the notation “I” is recorded for the course in OPUS by the instructor.
All incomplete work must be completed during the student’s next semester of residence no later than the deadline as printed in the Registrar’s academic calendar, or within twelve months if the student does not re-enroll in the College during that year. In some circumstances related to documented health or hardship issues, an instructor may agree to an extension of the deadline. This extension will be reported to the Office for Undergraduate Education, and the reasons for the extension will be documented.
Students are strongly encouraged to resolve all incompletes before studying abroad, and a significant amount of incomplete work may prevent a student from studying abroad. All incomplete work must be resolved and a grade posted prior to certification of an Emory degree.
Failure to complete the course by the appropriate deadline will result in a grade of IF or IU unless the student provides to the Office for Undergraduate Education documentation of extenuating circumstances that will allow the “I” to be changed to a “W” (withdrawal). This change is granted only in cases of significant hardship or health issues or when an instructor is no longer available to receive the outstanding work.
Students may also receive an “I” for any class in which an Honor Code suspicion has been reported. The incomplete is not subject to the regular incomplete deadline, and a final grade will be posted for the course once the Honor Code matter has been resolved.
Students are expected to attend classes regularly. Although the College does not impose any automatic administrative penalties for a reasonable number of absences from class or laboratory, instructors may impose such penalties for their individual courses or set other specific policies about attendance and punctuality. Students should understand that they are responsible for the academic consequences of absence.
Absences from Examinations
A student who fails to take any required midterm or final examination at the scheduled time may not make up the examination without written permission from a dean in the Office for Undergraduate Education. Permission will be granted only for illness or other compelling reasons, such as participation in scheduled events off-campus as an official representative of the University.
Deferred examinations must be taken during the student’s next semester of residence by the incomplete grade deadline as published in the Registrar’s calendar or within twelve months if the student does not re-enroll in the College.
Failure to take a deferred examination by the appropriate deadline will result automatically in the grade IF or IU. A student who takes any part of a final examination will not be allowed to defer or retake that final.
Approved: Curriculum, Assessment, and Educational Policy Committee, February 19, 2019